Solutions
Records Management
Records and Records Management it seems are as
old as the hills themselves but recent national and international
events including the collapse of Enron and the establishment of the
Sarbanes Oxley Act have meant that organizations can no longer afford
to be lackadaisical with regard to their records management policies,
procedures and systems.
Records form the cornerstone of the business enterprise and it makes
most sense to design your records and information management system
using all of the rules of sound records management policy. This will
not only be the foundation of a more efficient business but is also
the fundamental step toward a systems integrated approach for organizational
information management – both for efficiency and legitmacy.
EDRM Solutions is able to provide the key expertise where required
to bring Records Management projects to life and then support them
throughout their ongoing development. We can also help you identify
the key personnel that will be essential to your solutions success,
within your own organization. We know that a true records management
solution only prospers when all of the necessary people and facilities
are in place from the beginning.
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Software
We use only world-class products that are leaders in their fields,
products that combine experience and stability to offer the best solution
for your organization. This way we can assure you of a solution that
fits your needs and delivers what you expect.
We have also forged strategic partnerships with companies that share
our vision of excellence.
TRIM Context
EDRM Solutions works with the flagship product in the TRIM suite of
Enterprise Content Management, Records & Electronic Documents
Management software from TOWER Software.
Single Solution
Incorporating classifications, archiving and disposition management,
workflow procedures, space management, security, barcoding....it's
the only software you'll ever need for a complete records management
solution. And steps easily and seamlessly up to become an enterprise
document and records management solution in the one software package.
Scaleable
Truly scaleable from a single office to a multi-site corporation spread
over many continents, TRIM Context can be run on a small LAN, corporate
WAN, or even over the Internet.
Proven Solution
The TRIM Context Solution has been in use in varying form for over
20 years. It is constantly under development and licensing arrangements
mean that customers are never left with out of date software –
minor releases and new editions keep pace with the ever changing world
of technology.
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Planning & Implementation, Training & Support, and
Integration to Line of Business Systems
EDRM Solutions realizes that technology alone does not provide the
most effective and appropriate tool for your business. Value will
only be added to your business through analysis of your business processes
and the application of the right combinations of software, training,
administration and change management.
Every customer is unique – every project is different. To satisfy
the varied needs of our customers, we are capable of providing the
following project services:
- Project management
- Requirements analysis
- System and architecture design
- Implementation and training
- Post-implementation support
EDRM Solutions recommends the TRIM Context solutions and is an
accredited partner with TOWER Software, the developers of TRIM
Context. This means our staff members are experienced experts in
planning, implementing and supporting the full range of information
management projects using the TRIM Context solution.
Planning and Implementation
We are experienced at scoping the information management needs of
an organization and quickly and collaboratively identifying core areas
where value can be added or non-compliance risks corrected. Our experience
shows us that project time-frames can be reduced to weeks from what
can be months with comparable competitive solutions.
EDRM Solutions is able to apply extensive information management
implementation experience through the involvement of our team of experts
and our industry relationships spanning nearly 15 years.
Requirements Analysis and Definition - Our requirements
analysis will provide you with a detailed assessment of your
information management system. This will identify opportunities for
improved efficiencies in your business and lay out a plan for
achieving these efficiencies.
System Architecture and Design - EDRM Solutions team of technical
experts together with our records and information management specialists
work together with your organization’s key management and staff
to communicate a common understanding of the core needs and objectives
or your project and subsequently map your optimum system architecture.
Training and Support
Our plans will always include the availability of the right people
at the right time throughout your project. Of course your own organization
will most likely be rich in talent for key areas of the program implementation
and it is a priority of ours to draw on this talent from the beginning
to not only ensure the smooth transition internally but to aid in
the long term success of your information management system.
Training - We provide training in the following categories:
User Training – customized training for users of your information
system,
Administrator Training – expert level technical training that
will enable your own staff to effectively manage and administer your
information system
IT Administrator Training – expert level IT training to ensure
internal IT staff are aware of all they need to know in order to keep
the system operating and well maintained.
Integration to Line of Business Systems
Typically your organization will already be running systems that
are both sources of information and creators of output. No one wants
to double up on processes and workloads so wherever possible it makes
sense to integrate your systems with one another.
EDRM Solutions is experienced at integrating TRIM Context with line
of business systems including:
- Finance
- HR
- Imaging
- & various other databases
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Other Services Available
Data Conversion
In the implementation of a new Document and Records management system
any historical data that your organization holds in other systems
can be converted and imported into your new custom solution.
Imaging - Scanning and Backfile Conversion
Often as part of the project plan it is determined that the most
efficient way to handle some information is to do so electronically.
However, in the real world there are many documents and records that
are not electronic. Or, files may currently be electronic but preceding
a certain date are all held physically.
EDRM Solutions is experienced at establishing and managing scanning
projects that will ensure all data is captured in a way so as to be
best utilized by your new information management system.
Custom Interface Development
EDRM Solutions can create custom interfaces to your information management
system that are coordinated with your corporate branding and usability
needs.
Portals can be developed that will integrate seamlessly with your
current corporate network systems allowing reduced or eliminated software
deployment and minimizing training requirements.
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